Application Review & Approval Management

Fast, consistent, and compliant assessment of owner applications — with clear recommendations and ready-to-send decisions.

Service Overview

Owner applications can quickly create uncertainty for self-managed committees — especially when approval pathways and documentation requirements differ for each type of request.

Strata On Demand provides a structured review process that checks each application against your by-laws and NSW legislation, identifies whether approval can be given by the committee or requires a general meeting, and prepares professionally drafted approval/refusal letters with practical conditions. This ensures your committee can make confident, defensible decisions without delays or back-and-forth.

Whether it’s a simple pet request or a complex renovation proposal affecting common property, we deliver clear guidance and complete documentation every time.

What’s Included

Initial Assessment & Compliance Check

Review of all submitted documents, plans, photos, and specifications
Comparison against registered by-laws and applicable legislative requirements
Identification of the correct approval pathway:
- Committee approval
- Ordinary resolution
- Special resolution + by-law
Clarification of any missing documents or risks
Determination of whether common property will be impacted

Recommendation & Decision Support

Clear recommendation: approve / refuse / request more information
Practical, risk-reducing conditions tailored to the type of application
One-page decision summary for Committee use
Suggested motion wording if a meeting decision is required

Drafting of Committee Correspondence

Ready-to-send approval letter (with conditions), or
Refusal letter with reasons, or
Further-information request letter
One round of edits after Committee feedback
All documents delivered in PDF and Word format

Documentation & Record Keeping

File-ready pack containing the decision summary and final letter
Entry for your Application Register (applicant, decision, date, conditions)
Optional post-approval compliance check (photos, evidence, certificates)

Optional Add-Ons

By-Law Drafting
Contractor vetting for installation works
Follow-up compliance review (hourly)

Why Choose Our Application Review & Approval Management Service?

Ensures every application is reviewed properly, consistently, and in line with legislation
Reduces risk of unauthorised works and future disputes
Provides clear conditions to protect the building
Minimises back-and-forth between owners and committees
Instantly usable correspondence with no extra admin
Ideal for:
- Pet applications
- Minor renovation applications
- Major renovation applications
- Air conditioner installation applications
- Short-term letting applications
- Solar panel installation applications
- Plus more

Pricing

(Including GST)

Standard Applications

Pet Application: $180
Minor Renovation Application: $260
Short-Term Letting Application: $220

Complex Applications

Pet (complex): $260
Minor Renovation (complex): $330
Short-Term Letting (complex): $300

Major or Common Property Impacting Works

Major Renovation Review: $350
Major Renovation (complex): from $420
Air Conditioner Installation: $300
Air Conditioner Installation (complex): from $380
Solar Panel Installation: $320
Solar Panel Installation (complex): from $390

Additional Fees

24-Hour Priority Turnaround: +$80
Extra Time (if required): $120/hr

Bundle and Save:

Combine with Contractor Vetting & Onboarding or By-Law Drafting for streamlined end-to-end approvals.

How It Works

1. You forward the owner’s application

We review all documents, drawings, specifications, and photos.

2. We assess compliance

We check the by-laws, legislative requirements, and approval pathway.

3. We prepare a full recommendation

Including practical conditions and a decision summary for the committee.

4. We draft the correspondence

Approval, refusal, or further-information request — ready to issue immediately.

5. You receive a complete record pack

Finalised documents and an Application Register entry for long-term records.

Related Strata Services

Helpful Guides

Book This Service

Take the pressure off your next strata meeting.

Book a skilled, impartial chairperson to ensure your Application Review & Approval Management is run professionally, fairly, and in full compliance with the law.