Capital Works Fund Plan Coordination

End-to-end coordination of your scheme’s 10-year capital works funding plan

Service Overview

Every strata scheme in NSW is required to plan ahead for long-term repairs and maintenance. In NSW, this is legislated as the 10-Year Capital Works Fund Plan under the Strata Schemes Management Act 2015. Other states and territories have equivalent obligations under various strata and community titles laws.

For self-managed schemes, organising a compliant plan can be daunting:

Identifying a suitably qualified consultant to prepare the report
Coordinating inspections of the common property
Ensuring the plan covers all statutory items (roof, lifts, fire systems, painting, waterproofing, etc.)
Reconciling the plan with your current levies and financial position

Without a current plan, committees risk:

Non-compliance with legislation
Unplanned special levies and financial stress
Insurance or loan difficulties
Tribunal orders or penalties

Our Capital Works Fund Plan Coordination service takes the burden off committees. We manage the process from start to finish, ensuring you receive a professionally prepared plan, ready for committee adoption and budgeting.

This service is ideal for:

Self-managed schemes unsure how to arrange a capital works plan
Committees approaching their statutory renewal deadline
Schemes with outdated or incomplete plans

What’s Included

Pre-Coordination Preparation

Legislative Check

Confirm your scheme’s statutory requirements (5 or 10 years depending on state legislation).

Consultant Sourcing

Obtain quotes from qualified building consultants or quantity surveyors.

Information Gathering

Collect prior plans, building records, and maintenance history for the consultant.

During the Coordination Process

Inspection Booking

Arrange site inspection dates with the chosen consultant and ensure contractor/building access.

Committee Liaison

Provide the committee with updates, inspection requirements, and draft timelines.

Scope Confirmation

Ensure the report covers all common property elements and statutory inclusions.

Post-Coordination Support

Draft Plan Review

Receive the plan from the consultant, check for completeness, and deliver to the committee.

Financial Integration

Highlight levy schedule impacts and how the plan aligns with your scheme’s current budget.

Record Keeping

Provide a compliance copy for your scheme’s official records.

Why Choose Our Capital Works Fund Plan Coordination Service?

Ensure Compliance – Avoid penalties or tribunal issues by maintaining a current, valid plan.

Avoid Special Levies – Reduce financial shocks with structured, planned funding.

Independent Consultants – We only engage qualified, insured professionals experienced in strata reporting.

Stress-Free for Committees – We handle logistics, communication, and compliance; you get the finished plan.

Pricing

(Including GST)

Capital Works Fund Plan Coordination (standard scheme): $250
Complex/multi-building schemes: from $330
Additional support (financial modelling, extended committee consultation): $120/hour

Important Note:
Our coordination fee does not include:

The cost of the capital works fund report itself (paid directly to the consultant)
Any inspection fees charged by the consultant

Bundle with:

Budget Preparation (align the new plan with your annual levies)
Strata Roll Audit (ensure ownership/lot records align with levy schedules in the plan)
Compliance Health Check (to ensure all statutory reports and registers are current)

How It Works

1. Provide Scheme Details

Send us your strata plan number, last capital works plan (if available), and any upcoming deadlines.

2. Consultant Engagement

We source quotes, confirm scope, and appoint a qualified consultant.

3. Inspection & Report Preparation

The consultant inspects the property and prepares the draft 10-year plan.

4. Report Delivery

We review, forward the final report, and highlight key levy impacts for your committee.

5. Future Reminders

We add your scheme to our compliance system so you’ll be notified before the next renewal is due.

Related Strata Services

Book This Service

Take the pressure off your next strata meeting.

Book a skilled, impartial chairperson to ensure your Capital Works Fund Plan Coordination is run professionally, fairly, and in full compliance with NSW legislation.