AGM / EGM Meeting Chairing

Professional, compliant facilitation for strata meetings of any size — remote

Service Overview

Strata meetings can quickly become disorganised, unproductive, or even invalid if not chaired properly. A successful Annual General Meeting (AGM) or Extraordinary General Meeting (EGM) requires more than a name on the agenda — it requires a skilled, impartial facilitator who can manage time, guide discussions, uphold procedural rules, and navigate complex or sensitive topics.

Our AGM / EGM Chairing service delivers just that.

Whether you’re self-managed or professionally managed, our experienced strata chairperson will guide your meeting from start to finish, ensuring every step aligns with legislative requirements in NSW. From quorum checks and motion handling to conflict resolution and closing formalities, we manage the full flow of the meeting with clarity, professionalism, and neutrality.

Available NSW-wide via Google Meets in selected locations, this service is perfect for:

Self-managed schemes seeking impartiality and structure
Large or complex schemes with multiple stakeholders
Committees dealing with sensitive or high-conflict matters
Busy managers needing an experienced external facilitator

What’s Included

Pre-Meeting Preparation

Agenda Review

Thorough review of your proposed agenda and supporting documents (minutes, motions, financials, by-laws, etc.)

Scheme Familiarisation

We learn your scheme’s layout, recent issues, and priorities to ensure informed chairing.

Meeting Procedure Planning

Internal notes prepared to help guide the order of business, motion handling, quorum requirements, and potential procedural risks.

Support with Meeting Setup (optional)

We can provide guidance for remote meeting setup, Google Meets configuration, or quorum tracking methods.

During the Meeting

Professional Independent Chairperson

We facilitate your meeting live via Google Meets (where available), acting as an impartial, skilled chair — not affiliated with any lot owner or management company.

Full Compliance Management

We ensure adherence to NSW-based legislation, including:

Quorum verification
Motion structure and seconding
Special and unanimous resolution rules
Meeting opening and closing formalities
Conflict-of-interest management

Fair and Orderly Facilitation

We manage contributions, keep discussions on topic, and ensure all owners are given an opportunity to speak — while maintaining control of the session and preventing disruption.

Guidance on Voting & Decision-Making

Clear explanation and facilitation of each vote, including eligible voter identification, proxy considerations, and resolution requirements (simple, special, or unanimous).

Conflict Navigation (if required)

If tensions arise, we help de-escalate and refocus the meeting on process, outcomes, and mutual respect — while remaining strictly neutral.

Why Choose Our Meeting Chairing Service?

Protect the Validity of Your Meeting

Mistakes in chairing can invalidate resolutions or expose the scheme to disputes. We ensure your meeting is procedurally correct from start to finish.

Impartial and Independent

As an external chairperson, we’re neutral — with no vested interest in outcomes or building politics.

Experienced in Handling Difficult Meetings

Whether you’re dealing with high-conflict issues, vocal owners, or sensitive agenda items, we chair with calm authority and experience.

Reduce Committee Stress

Let us handle the structure, compliance, and facilitation — so your committee can focus on content, not conflict.

Trusted Across All Scheme Types

We’ve chaired meetings for everything from small two-lot strata plans to large multi-building developments.

Pricing

(Including GST)

AGM Chairing (up to 90 minutes): $330
EGM Chairing (up to 60 minutes): $250
Additional Time (beyond allocated duration): $120/hour

Longer meetings or complex agendas (e.g. disputes, developer handovers, contested motions) may require a custom quote.

Bundle with:

Agenda Drafting (so everything is meeting-ready)
Minute-Taking (for complete end-to-end meeting support)

How It Works

Book a Meeting Date

Let us know your meeting date, time, and whether it will be held remotely.

Send Agenda and Documents

Send your draft agenda, previous minutes, financials, and any supporting materials. If we’re helping you draft the agenda, we’ll coordinate that separately.

Pre-Meeting Review

We prepare for the meeting by reviewing your documents and any background context you provide (e.g. prior disputes, difficult owners, or expected voting challenges).

Live Meeting Chairing

We attend the meeting remotely (via Google Meets or other platform) where available. We manage the entire meeting, ensuring legal compliance, fairness, and clarity throughout.

Optional Summary or Support

After the meeting, we can prepare a brief summary of outcomes or refer you to follow-up services such as minute-taking, by-law updates, or compliance checks.

Related Strata Services

Helpful Guides

Book This Service

Take the pressure off your next strata meeting.

Book a skilled, impartial chairperson to ensure your AGM or EGM is run professionally, fairly, and in full compliance with NSW legislation.