- info@strataondemand.com.au
- (02) 8201 5313
- Supporting Self-Managed Strata Schemes Across Australia
Strata meeting minutes are more than just a summary — they’re legal records that confirm decisions, resolve future disputes, and demonstrate compliance with legislation. Whether it’s your scheme’s Annual General Meeting or a special vote at an Extraordinary General Meeting, your minutes need to be clear, complete, and professionally presented.
With our remote minute-taking service, you don’t need to arrange for someone to attend in person. Just record your meeting and send us the file. We’ll take care of the paperwork and deliver minutes that are accurate, compliant, and ready to distribute — saving your committee time and stress.
This service is ideal for self-managed strata schemes, committees that meet after hours, or any building seeking fast, affordable, and professional documentation.
Review of AGM or EGM Recording
We review your full meeting recording (up to 90 minutes) and use both audio and visual content to ensure no detail is missed.
Capture of Key Procedural Details
Includes attendee list, quorum confirmation, meeting opening and closing times, procedural declarations, and appointment of the chairperson (if applicable).
Recording of All Motions and Outcomes
Every motion is accurately documented, including:
Inclusion of Key Discussions
We summarise significant discussion points that provide context or record important owner contributions (without turning the minutes into a transcript).
Formatting for Compliance
Minutes are structured to align with best-practice strata minute-taking standards and your state’s specific legislative requirements.
Delivery of Draft and Final Versions
A professionally formatted draft is delivered within 3 business days, with one round of revisions included. Final minutes are supplied in PDF format.
No Need for a Live Attendee
We work from your recording, saving your committee time, money, and coordination — ideal for evening meetings or schemes outside metro areas.
Legislation-Aligned and Audit-Ready
Our minutes meet strata legislative requirements across Australia and are formatted for easy inclusion in your records or AGM pack.
Faster and More Professional Than Doing It Yourself
Avoid the stress of taking your own minutes while chairing or participating. We ensure they’re professionally written and clearly presented.
Protects Your Scheme’s Decisions
Well-documented minutes can prevent owner disputes, protect the committee’s actions, and demonstrate due process in case of future challenges.
Tailored for Self-Managed Schemes
You don’t need a full-service strata manager to get reliable meeting records — just a clean recording and our help.
(Including GST)
Need agenda drafting too?
Ask us about combined AGM Agenda + Minute-Taking packages for added savings.
Use Zoom, Microsoft Teams, or a phone or camera to record your meeting. We recommend capturing both audio and video for the clearest results.
Within 24 hours of the meeting, send us:
We review the full meeting and create a clear, legislation-compliant draft, covering all required items and recording outcomes accurately.
You receive your draft within 3 business days. One round of revisions is included if your committee needs any changes or additions.
Finalised minutes are sent in PDF format — ready to file, circulate, or attach to your next meeting pack.
Want professional minutes without the hassle of live attendance?
Just send your recording — and we’ll take care of the rest.